Quote to cash, end to end.
Every job, every office, every currency.
Billing is where forwarders quietly lose margin
The job was profitable on paper. Then the invoice went out late, at the wrong rate, in the wrong currency, and the supplier bill came in higher than the accrual and nobody checked. None of it is dramatic. All of it adds up.
Due dates set by hand, and set wrong
One customer pays 30 days from invoice, another end-of-month plus 45. Get it wrong and the cash arrives a month late.
FX at whatever rate someone found
Multi-currency jobs billed at yesterday's rate with no markup, and the difference comes straight off the margin.
Supplier invoices checked by eye, or not at all
Hundreds of payables a month, keyed in manually and matched against accruals only when someone has time.
Receivables raised the way each customer wants them
Payment terms per customer
Due dates calculated from invoice date, from end of month plus a set number of days, or however each customer has agreed. Stored once, applied every time.
Bulk invoicing
Consolidate a customer's jobs onto one invoice on the cycle they prefer — weekly, monthly, per shipment — instead of raising and chasing dozens of separate ones.
Multi-currency, split by bank account
Bill in any currency, or split one job across several invoices in different currencies, each routed to the right bank details automatically.
FX rates from any source, with your markup
Pull live rates from virtually any provider, then apply a markup per customer on top. Every conversion is priced deliberately, not at whatever rate was to hand.
A credit control agent that chases for you
When an invoice goes overdue, the agent follows up with the customer — politely, persistently, on schedule — so your team isn't spending Friday afternoons on the phone.
In step with your accounting system
Native integrations with NetSuite, QuickBooks, Sage 50 and Sage 200. Invoices, payments and accruals flow both ways, so the ledger reconciles without re-keying.
Supplier invoices in. Matched, checked and accrued. No re-keying.
Every accounts payable document is read, assigned and verified against the accrual automatically — so finance reviews the exceptions instead of processing the pile.
1. Ingest and assign
Invoices arrive by email or upload and are routed to the right organisational unit and the right booking, without anyone filing them.
2. Extract and match
Supplier, amounts, currency, references and line items are pulled from the document and matched to the costs on the job.
3. Check against the accrual
Figures are compared with the accrual inside your tolerance. Within it, the cost is posted; outside it, it's flagged for a person. Accruals and cost matching are created automatically.
Multi-office billing, inter-office settlement and profit share handled by the system, not a spreadsheet
When a job touches more than one office, most TMSs stop helping. FreightSuite bills the customer from the right entity, raises the inter-office invoices between your offices, and splits the profit according to the rules you set — automatically, on every job.
Bill from the right office, every time
Each office is its own billing entity with its own bank details, currency, tax setup and numbering. The customer invoice comes from the office that owns the relationship, wherever the job was worked.
Inter-office invoices raised automatically
When the origin office does the work and the destination office bills the customer, FreightSuite raises the invoice between them, in the right currency, and posts it to both ledgers.
Profit share by rule, not by argument
Define how margin is split between offices — fixed percentages, by leg, by who sold it — and the system applies it on every job. Month-end stops being a negotiation between branch managers.
And when an invoice goes overdue, the agent chases it
The credit control agent watches every receivable. When one passes its due date it follows up with the customer — courteously, on a schedule you set, escalating when it needs to — and keeps you informed. Your team steps in only when a human conversation is actually needed.
Cash in sooner
Invoices raised on the right terms, chased on time, paid faster.
A cleaner, faster close
Accruals, costs and inter-office entries already posted and reconciled to the ledger.
Finance on exceptions, not admin
The keying, matching and chasing is done. Your people handle what needs judgement.
What finance teams ask before they switch
Which accounting systems do you integrate with?
NetSuite, QuickBooks, Sage 50 and Sage 200 natively, with more available on request. Invoices, credits, payments and accruals sync both ways, so FreightSuite and the ledger always agree.
Can we keep our existing payment terms and invoicing cycles?
Yes. Terms are set per customer — days from invoice, end of month plus N days, or a custom rule — alongside their preferred invoicing cycle and currency. Nothing about how you bill has to change to fit the system.
What happens when a supplier invoice doesn't match the accrual?
You set the tolerance. Anything inside it is matched and posted automatically; anything outside it is held and flagged to a person with the discrepancy shown. Nothing is posted that a human hasn't either pre-approved by rule or reviewed.
How does the credit control agent behave with our customers?
It follows the cadence and tone you define, from a gentle reminder to escalation, and stops the moment a payment lands. You can exclude accounts, adjust timing per customer, and review every message it sends.
See your own month-end, without the legwork
Bring a multi-office job and a stack of supplier invoices. We'll show you what happens to them.
